DATA PRIVACY NOTICE

The Parochial Church Council (PCC) of St Barnabas, Cambridge

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

 

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).

 

2. Who are we?

The PCC of St Barnabas Church, Cambridge is the data controller and data processor (contact details below). This means it decides how your personal data is processed and for what purposes.

For the purposes of this notice, “members of St Barnabas Church” shall mean individuals who have regular contact with the church, those who have expressed an interest in doing so, employees and those who are on the electoral roll of the church.

 

3. How do we process your personal data?

The PCC of St Barnabas Church, Cambridge complies with its obligations under the GDPR by having processes in place for keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide voluntary services for the benefit of the public

  • To administer records of the members of St Barnabas Church

  • To fundraise and promote the interests of the charity

  • To manage our employees and volunteers;

  • To fulfil our safeguarding responsibilities

  • To manage the hiring out of church premises and facilities

  • To maintain our own accounts and records (including the processing of gift aid applications);

  • To inform you of news, events, activities and services running at St Barnabas;

  • To contact individuals via surveys to conduct research about their opinions of current activities or of potential new activities that may be offered;

  • To share contact details of Church post-holders with the Diocesan and Deanery offices for their records.

  • Our processing also includes the use of CCTV systems for public safety and the prevention of crime.

 

4. What is the legal basis for processing your personal data?

The relevant legal bases for the PCC to process information are:

  • Where explicit consent of the data subject is given so that we can keep you informed about news, events, activities and services, and keep you informed about Church related matters;

  • Where processing is necessary for fulfilling contracts (eg for the hire of premises), carrying out obligations under employment, social security or social protection law, or processing gift aid donations;

  • Where processing is carried out by us in the course of pursuing our legitimate interests as a not-for-profit body with a religious aim, provided:

    • The processing relates only to members or former members of St Barnabas Church (or those who have or have had regular contact with it in connection with those purposes); and

    • There is no disclosure to a third party without consent, except for legal and safeguarding reasons.

 

5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of St Barnabas Church in order to carry out a service to you or to other church members for purposes connected with the church or for legal or safeguarding reasons. We will only share your data with non-Church members with your consent, unless for legal or safeguarding reasons.

 

6. How long do we keep your personal data*?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website.

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the latest calendar year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.

 

7.Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the PCC of St Barnabas Church, Cambridge holds about you;

  • The right to request that the PCC of St Barnabas Church, Cambridge corrects any personal data if it is found to be inaccurate or out of date;

  • The right to request your personal data is erased where it is no longer necessary for the PCC of St Barnabas Church, Cambridge to retain such data;

  • The right to withdraw your consent to the processing at any time;

  • The right to request that the data controller provide the data subject with his/her personal data

    and where possible, to transmit that data directly to another data controller, (known as the right

    to data portability), (where applicable);

  • The right, where there is a dispute in relation to the accuracy or processing of your personal

    data, to request a restriction is placed on further processing;

  • The right to object to the processing of personal data, (where applicable);

  • The right to lodge a complaint with the Information Commissioners Office.

8. Further Processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9.CHANGES TO THIS NOTICE

We keep this Privacy Notice under regular review and we will place any updates on stbs.org.uk. This Notice was last updated in July 2020.

10.Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Operations Manager at St Barnabas Church, Mill Road, Cambridge, CB1 2BD, 01223 519526, office@stbs.org.uk.

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

* Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: https://www.churchofengland.org/more/libraries-and-archives/records-management-guides